Solutions · Replace Spreadsheets

Spreadsheets were never designed for machine identities.

By Updated

A spreadsheet can’t discover, score, alert, or renew. MachineCert replaces manual tracking with a live, owned, automated inventory — and you can migrate in under an hour.

Scan your domain Book a demo
Migrate in under an hourLive & deduplicatedAuto-renew
before → aftermigrated in 60s
Spreadsheet
cert_list_v7_FINAL.xlsx
last edited 4 months ago
owner: ??? (left company)
127 rows, 19 expired
MachineCert
2.8M certs, live
every cert owned
auto-renew on
0 surprise expiries
Who this is for
Spreadsheet-based teams
For organizations managing certificates through spreadsheets and manual processes.
Why spreadsheets fail

The four things a
spreadsheet can’t do.

Tracking certificates by hand is how preventable outages happen. The fix isn’t a better spreadsheet — it’s a system.

Hidden risk

A spreadsheet only contains what someone remembered to add.

No ownership

Names go stale the moment someone changes teams or leaves.

No visibility

It’s a snapshot — wrong the instant a cert is issued or renewed.

No automation

A cell can’t renew a certificate or send an alert.

Migration

From spreadsheet to
system in under an hour.

1
Scan

Discover every certificate automatically in 60 seconds.

2
Import

Bring any existing list in and reconcile it.

3
Own

Map each certificate to a team and owner.

4
Automate

Turn on alerts and hands-off renewal.

Side by side

Spreadsheet vs. system.

Spreadsheet
MachineCert
Manual updates
Live inventory
Unknown owners
Ownership tracking
No alerts
Automated alerts
No automation
Renewal automation
No audit trail
Audit history
No dependency visibility
Dependency mapping
One inventory

Everything a spreadsheet
can’t be.

The old way
Manual spreadsheetstale · partial · risky
Live inventorydiscovered · owned · automated
What you gain
Continuous discovery
Risk scoring
Expiry alerts
Auto-renewal
Operational outcomes

What you get when the
spreadsheet is gone.

One live inventory

Always current, deduplicated, complete.

Continuous discovery

New and rotated certs appear automatically.

Real ownership

Every cert tied to a team and on-call.

Risk scoring

Know which certificates matter most.

Early alerts

Weeks of warning before any expiry.

Automated renewal

The spreadsheet never had this.

FAQ

Replacing spreadsheets,
answered.

A spreadsheet only contains what someone manually added, it’s stale the moment a certificate changes, ownership goes out of date, and it can’t discover new certificates, score risk, send alerts, or renew anything. At scale it actively hides risk.
It discovers every certificate automatically, builds a live deduplicated inventory, assigns ownership, scores risk, alerts before expiry, and automates renewal — everything a spreadsheet can’t do.
Yes. You can bring an existing list in and MachineCert reconciles it against what discovery finds, so nothing tracked is lost and gaps are surfaced.
Most teams migrate in under an hour. A footprint scan returns a complete inventory in about 60 seconds; importing an existing list and enabling alerts takes a little longer.
No. Existing data is imported and merged. MachineCert typically reveals many more certificates than the spreadsheet ever contained.
Ownership is derived from tags, accounts, and directory data and kept current automatically, instead of relying on a name typed into a cell months ago.
Yes. Continuous discovery plus early alerts and automated renewal catch the certificates a manual list forgets — exactly the ones that cause outages.
Even a diligently maintained spreadsheet can’t discover unknown certificates, score risk, or renew anything. Those capabilities are what actually prevent incidents.
Explore more

Related capabilities

InventoryOne live source of truth.Certificate discoveryFind what the spreadsheet missed.For IT directorsOperational visibility.Prevent certificate outagesStop the incidents.Renewal automationHands-off renewal.Risk scoringPrioritize what matters.
Get started

Delete the spreadsheet for good.

Scan your domain and replace manual tracking with a live, automated inventory in 60 seconds.

Book a demo
Build a live inventory from existing certificate data.